Overview
The Human Capital Management Department is responsible for implementing administrative decisions and applying daily administrative policies and procedures related to employees. The department manages routine operational processes that ensure the efficient handling of staff affairs and provides an organized work environment that complies with approved laws and policies.
The Human Capital Management Department operates according to a structured plan consisting of a set of activities in the form of programs and policies that define the department’s functions and responsibilities within and outside the organization. Its strategy focuses on several developmental aspects at the University level and for employees, including faculty members, administrative staff, and healthcare practitioners. The department also implements an integrated set of subsidiary plans aimed at delivering high-quality administrative services and maximizing the use of technology to accelerate process completion, as well as supporting performance evaluation and professional development procedures, all in pursuit of achieving the University’s objectives of sustainability and continuous development.
Responsibilities
1
Managing personnel records and employment files for all employees.
2
Monitoring employee leave through electronic systems.
3
Preparing monthly salaries and benefits and ensuring their accuracy.
4
Preparing reports.
5
Implementing internal policies and procedures.
6
Coordinating with government entities to update employee data (such as social insurance).
7
Managing resignation and end-of-service procedures.
Contact Information
Riyadh
Ext.:
92848 – 92834 – 92839 - 92857
Jeddah
Ext.:
45079
Al-Ahsa
Ext.:
28803
Overview
The Human Capital Support Department is a subsidiary unit within Human Capital Administrations. It is dedicated to enabling an organized and efficient work environment by providing operational and procedural support to all employees of the institution.
The department’s responsibilities include monitoring compliance of University and King Abdullah International Medical Research Center staff with approved regulations related to working hours, in addition to issuing and following up on various types of identification cards for employees, trainees, faculty members, and staff working for contracted companies. This facilitates their smooth integration into the work environment. The department also oversees and regulates employee leave in accordance with approved bylaws, supporting a balance between operational efficiency and employee well-being.
At Human Capital Support, we believe that precise administrative details make a significant difference in the employee experience and the quality of work.
Responsibilities
1
Monitoring daily attendance and departure of University and King Abdullah International Medical Research Center staff.
2
Preparing related reports and minutes.
3
Conducting on-site inspection visits.
4
Issuing, renewing, and following up on identification cards to ensure ease of identification and access.
5
Providing administrative support to Human Capital and supplying all data and reports that assist in administrative decision-making and contribute to improving human capital–related operational procedures.
Contact Information
Ext.:
92438 - 92441
Overview
The Government Relations Department works to facilitate the issuance and renewal of residency permits (Iqama) for non-Saudi University employees, the issuance of exit and re-entry visas, and other services related to government authorities.
Responsibilities
1
Managing the Masar and Muqeem platforms.
2
Issuing and renewing residency permits (Iqama).
3
Issuing and extending exit and re-entry visas.
4
Following up on passport and immigration services.
Contact Information
Ext.:
92267 - 92271
Overview
The Administrative Communications Center is one of the vital centers at King Saud bin Abdulaziz University for Health Sciences and serves as the main hub for administrative communications. The Center receives and processes all official correspondence, whether internal among the University’s departments or external with related entities and institutions.
Through the Center, official decisions and correspondence are managed and documented, contributing to enhanced institutional performance efficiency and ensuring information governance and the integrity of administrative procedures.
Responsibilities
Receiving and Documenting CorrespondenceRegistering all incoming and outgoing transactions and delivering them to the relevant entities with confidentiality and accuracy.
Organizing and Classifying FilesSorting and archiving documents and transactions in a manner that ensures ease of retrieval and proper routing to concerned departments.
Distributing Transactions Internally and ExternallyEnsuring smooth and efficient flow of correspondence within and outside the University.
Smart and Secure ArchivingOrganizing records in both paper and digital formats to ensure safe storage and quick retrieval.
Preparing Performance ReportsSubmitting periodic reports that reflect achievements and challenges, along with recommendations for development and improvement.
Implementing Administrative DirectivesCarrying out assigned tasks from senior management within the scope of administrative communications.
Supporting Printing and Copying ServicesCoordinating and monitoring printing and copying operations and ensuring service quality with the operating provider.
Contact Information
Ext.:
92208
Overview
The Training and Development Department seeks to achieve institutional excellence by designing and implementing specialized, high-quality training programs aimed at enhancing job performance and increasing productivity. This contributes to building a sustainable work environment based on excellence and innovation, aligned with the University’s needs and future directions.
Responsibilities
1
Receiving and following up on student training requests from various Saudi universities, colleges, and institutes.
2
Receiving and reviewing training requests from different departments and sections, and exploring the latest trends in relevant training and development fields.
3
Analyzing training needs by identifying gaps between current and required skills to achieve the University’s strategic objectives.
4
Planning, implementing, and evaluating training programs.
5
Building strategic partnerships with the public and private sectors to support training and development initiatives at the University.
Contact Information
Ext.:
Riyadh: 92685 - 92681
Jeddah: 46219
Al-Ahsa: 28014
Overview
The Center is dedicated to organizing and classifying documents, facilitating their retrieval, and ensuring their security and confidentiality, based on best practices and national standards, in alignment with the University’s ambitious vision and mission to support academic and healthcare excellence. The Center works in continuous coordination with the National Center for Documents and Archives to ensure compliance with national regulations and policies related to document management, and to apply unified classification systems and approved preservation and disposal mechanisms.
The Center is part of the University’s organizational structure and is overseen by senior management, which enhances role integration and ensures effective performance and governance in handling documents and archives across the University.
Responsibilities
As the Documents and Archives Center is currently under establishment, its responsibilities include the following:
Organizing Documentary WorkPreparing and organizing clear and structured procedures for managing the University’s documents.
Applying Official RegulationsImplementing instructions and bylaws issued by the National Center for Documents and Archives.
Collecting and Organizing DocumentsCollecting, classifying, coding, indexing, and preserving the University’s documents in a manner that facilitates retrieval when needed.
Providing Documents to Beneficiaries Supplying required documents and information to University staff or external entities in accordance with approved regulations.
Raising Documentary AwarenessPromoting awareness of the importance of documents and archives among University staff and Center employees to achieve optimal performance.
Coordinating with Specialized CommitteesCollaborating with relevant committees such as the Documents, Disposal, and Transfer Committees to organize document-related activities.
Documenting University RegulationsPreserving and documenting all University bylaws, regulations, plans, projects, and administrative structures.
Liaising with the National CenterRepresenting the University in communication with the National Center for Documents and Archives to implement related regulations and bylaws.
Digital TransformationTransitioning from paper-based to electronic processes to facilitate procedures and improve service quality within the University.
Contact Information
Ext.:
92162